October 2007 Meeting Minutes

**Hollenback Community Garden Notes for the Final Meeting of the 2007 Season October 18th, 2007** **In attendance**: Mark, Cara, John Ryan, Maggie, Mariana, Chad, Frank, Pat, Roma, Ally, Kirk, Suzanne, Stephanie, Charlie, Sarah, Pete, Kate, Andy & Mike —————————————————————————————- ”Gardeners! Welcome to Fall. My apologies for the long and unnecessary delay in getting out the notes to what was a very productive meeting for the HCG. They follow in as close a form to the original as I can recall/translate from my own poor hand-writing.” Here we go: **Memories. All alone in the moonlight…** – ”Gardeners love gardening. And other things. When asked what one of their favorite memory of the season was, this is what HCG members had to say:” – **John Ryan** liked building his plot on the first workday. **Maggie** loved her first tomatoes, ever. **Mariana** loved out on the first sugar snap peas. **Chad** liked it when people stop by to say hi, remembering a “bad” kid who’d come into the garden, loved it and had come back with his mother. **Frank** liked digging the hole for the composting toilet. Teamwork! **Ally** liked moving the steaming compost piles and then discovering that the smell really doesn’t really wash out (Perhaps “liked” is not the word, perhaps “learned”?). **Roma** had a blast at the Triple Threat BBQ. **Stephanie** was glad to introduce her nephew to the garden (Hi Joe!) though soon discovered it was no the punishment she had intended, **Suzanne** loves the stone sitting nook over by her plot, **Charlie** remembered that breathed sigh of satisfied relief when the 800 pound compost tub hit the gravel at the bottom of the pit, and everyone stepped back and it was fine. And no one got hurt. **Sarah P**. liked Kirk’s photographs documenting our summer together. **Peter** was excited by the evening of covert gardening that resulted in our new front welcome garden landscaping. **Kate** enjoyed the bike tour and feeding our visitors with bounty from our garden, including her first taste of our delicious figs. **Mike** enjoyed digging the pit and was saved from what began as a horrible day by the Triple Threat BBQ. **Mark** will always treasure a vision of Emerson in his biking track suit from the BQLT biketour and loves it when without fail the garden works together and challenges what he things is possible (like excavating giant holes) Whoo hoo! **Hollenback T-shirt Update** – There was then some talk about the t-shirt design. We figure it’ll cost about $1,000 to get t-shirts printed. It was decided that garden members will buy their own t-shirts at cost for whatever it is we decide to get. We’ll sell the remainder at a marginal profit to help the garden make some money. We will also, as voted at our previous meeting, to use the money raised in the Triple Threat to extend its fundraising power by supplementing the purchase of the t-shirts to sell. John Spinks and Sarah will continue their owrk on the design over the winter. Any one interested in being part of the design process should contact Sarah. **Thank Yous all around** – Our friends at Battery Park Conservancy and Parkside Building Supply LOVED our cookies and thank you note, so a special thanks to Sarah, Lorne and Ally for making them feel the love and our gratitude for their help with the toilet project. **Hollenback and the BQLT** – There was recently a Mid Year BQLT Membership Meeting, attended by Mark, Cara and Sarah. There is a bit of a vacuum of inspiration at the BQLT right now. Like our garden, the BQLT is a purely volunteer run organization, save for one paid Executve Director. The agency is going through a transition, seeking to make the gardens responsible for their own finances, etc. as independent 501(c)3 non-profits. However far away this is from becoming a reality, BQLT is made up of gardeners like us and there was a general acknowledgment that if we as gardeners want to do something about BQLT (which we do) it is incumbent upon us to do so. Currently, nominations to the board are a big issue. There was talk of sending a garden member to each BQLT committee meeting. The meeting times will be posted in the garden shed. **Already Thinking about Next Season!** – There was talk about having a compost/plant sale or a “replant your houseplant” type event where we could share or sell our compost with community members in the beginning of next season and do more outreach early in the season. **Our Money** – Our end of the season balance in our account is $2519.52 There was some discussion at the meeting as to what should we do with it? Think about it over the winter. **Membership Rules** – After much discussion, a very productive Membership Committee presented their ideas for instituting membership rules for the garden. The gardeners present at the meeting decided to approve the proposal (with a vote of 17 in favor and 2 opposed). The deadline for the final vote was extended until Tuesday, October 23rd, 2007 for members not in attendance at the meeting to have their voices heard. The final vote for the adoption of the new By Laws & Membership Commitment was overwhelmingly positive with 33 votes in favor of the proposal, 3 opposed and 4 abstentions. All current members are grandfathered in to the current rules and our new by laws and membership commitment will first go into effect at the start of the 2008 season. —————————————————————————————- There was concensus at our meeting to return to the following four points: 1) Quorum: what constitutes a quorum at garden meetings? 2) Open Hours: what will our open hours be, specifically? 3) How much money does it cost to be a member? (i.e. do we want to keep it at $10 or institute some kind of a sliding scale?) 4) Sabbatical: we need to work out some of the details of the sabbatical clause in the membership rules to have there be a process in place for emergencies. —————————————————————————————- – All in all, this is a huge step for the garden. We had previosly been governed by an old set of vague and generic guidelines given to us by an outside party. For the first time in our history we are now operating under an identity and membership commitment that we have generated and defined for ourselves. See you all in the spring (and at the grocery store as the case may be) and thank you all for your part in another amazing season at the Hollenback Community Garden. In Hibernation, winter restoration and sunshine Mike D. (with some additions from Mark T.)

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