Category Archives: Minutes

April 2021 agenda and notes

Garden Contact for inquiries: hollenbackcommunitygarden@gmail.com
Listserv for educational opportunities, updates, etc.: hollenback_garden@lists.riseup.net

Hollenback Community Garden – Meeting Agenda April 17, 2021 at 11am

Icebreaker (Deema and Claire) 50 people attended

  • Introduce yourself
  • What motivated you to join a community garden? What does it mean for you to be part of a community garden? NOTES: People said to meeting the community, grow things, bc I have kids, to meet new people, learn about gardening, nice to see the cycle of life, passed garden and was interested, wanted to learn about composting, connecting with the community, get hands dirty.

Covid-19 and the Garden (Deema)

  • BQLT is leaving it to the discretion of gardens how to reopen. Hollenback will have a ‘normal’ season [events TBD]. All membership requirements are intact.
  • Masks must be worn at ALL times while in the garden, except when eating/drinking
  • Adhere to at least 6 foot social distancing criteria
  • Gate stays open when members are in the garden. Questions/concerns, see Claire and/or Deema directly. NOTES: Introduce yourself to people, say hi, connect, garden closed after dark, respect neighbors and keep noise down
  • No area/grill reservations in the garden. As a community garden, when member(s) are present, the space is open to all. Inform the garden as a FYI and be inclusive. All are welcome.
  • Garden closes after dark and we ask that social gatherings do not go past 10pm like all other NYC outdoor community spaces. This is in line with respecting neighbors and keeping noise levels down.

Membership Committee (Rose and Emily):

  • Membership requirements are: Dues & 3 Meetings/ 3 Workdays/ 4 Open Hour sessions
  • Bylaws NOTES: Emily sent around sheet for people to sign that they abide by bylaws.
  • Garden is open Saturday and Sunday, 10am-6pm; see online open hours sign-in sheet. NOTES: Sign into Blue Book for every event you do, even volunteering to run tours, etc.
  • Plottery today! All members who qualify, pick your ‘plottery’ number & pick from available garden plots
  • Plant your plot by June 15th, or forfeit it.
  • New members and being an apprentice. Apprentices get their key after 2 meetings / 1 workday / paying dues. Introducing Apprentice Coordinators. NOTES: Sandy and Monica running Farm
  • Any experienced gardeners interested in a little mentorship in helping apprentices plan their plot? NOTES: Spoke of Margaret Lamar’s legacy, Jane agrees to help Apprentices with any questions about growing

Operations Committee Update (Ernesto):

  • Workday plan: NOTES: Ernesto wants to get rainwater harvester hooked up, wood moved
  • Rebuild raised beds–separate workday; Raised bed lumber expenditure vote c. $800 NOTES: Vote approved by majority
  • Grape arbor expenditure vote: cost has increased from previously voted on $500 to c. $750. Need to vote to spend the extra money. NOTES: Vote approved by majority
  • Grow NYC seedling order: arrives May 1st. Plants will be on the wooden table, first come first served. We will send an email reminder when they are there. NOTES Neto needs one helper
  • Compost Committee, headed by Pat: call for volunteers! NOTES: Peter Mohr also on Compost Committee, volunteers are Moss, Stephanie, Alison, New Alicia, Anastasia
  • Water Committee: call for volunteers! NOTES: Volunteers are Sasha, Big Mike, Alliya.
  • Trash–M, W, F (take out Sun., T, Th–trash + recycling) NOTES: Volunteers Bob and Winnie
  • Plot maintenance (eg things overgrowing; surrounding pots)
  • Compost! No meat or animal products; no paper/wrappers; no avocado pits/stone fruit pits; no “compostable” compost bags. Please review the plaque above the compost and cover with a handful of greens and browns. Let’s keep critters at bay! Reminder: We cannot accept compost from the community (we don’t have the capacity). Garden member drop-off only! NOTES: No stickers , no stone fruit or pits, turn to get air in, Pat Mohr disposes of rats nest.

Treasurer (Mark; Claire to cover):

  • Pay your dues, on a sliding scale from $10-50, by June 15th. Use paypal: @HCGBK, or use paypal.me/HCGBK. Venmo is not an option.
  • Email garden related purchase requests directly to Deema and Claire for approval (send to Hollenback email above) prior to making any purchases. Once approved and purchased, send reimbursement materials to Mark.
  • Contact Mark at mark.c.lewin@gmail.com if you have any dues or PayPal issues or questions.

BQLT Updates (Eric and Dana):

  • Introduce Alonso, Hollenabck’s Garden Ambassador. Domica Roberts is the BQLT Program Manager. NOTES: Alonso and 2 visitors from Q Garden off Q train is our new contact point. Makes sure gardens are protected from developers, Garden Open Meeting is on First Saturdays, all are welcome,
  • Emails full of info from BQLT to come!

Events Committee Update (Andrea and Maria)

  • Garden tour for kids from Aozura
  • Visit on Wed. 4/28 and Thurs. 4/29; arrival btw 10-10:15am. NOTES: Winnie and Allison, need one more volunteer for Wednesday
  • Need volunteers! Helping with tour = open hours credit
  • We will continue with educational talks before workdays; if you’re interested in learning about something or sharing your knowledge, speak with Andrea and Maria. NOTES: Reach out and connect with our surrounding community, children and adult groups both.
  • Plant Giveaway: pick date in May NOTES: 20 people are interested, we still need to pick a date–is the workday simplest?
  • Fundraising Ideas: Sidewalk Sale during Workdays, DIY Workshop Ideas
  • Please start propagating house plants! People love them!!! 😀 NOTES: A garden member stared a propagation table setup next to Alisha and Sara/Robert’s path next to Don’s fence. Put giveaway plants for neighbors there.

Season schedule:

  1. Garden Meeting/Workday schedule:
  2. Wed. 3/17 at 6pm. Meeting (Virtual)
  3. Sat. 4/17 at 11am. Meeting and Workday
  4. Wed. 5/12 at 6pm. Meeting
  5. Sat. 5/15 at 11am. Workday
  6. Sat. 6/19 at 11am. Meeting and Workday
  7. Wed. 7/14 at 6pm. Meeting
  8. Sat. 7/17 at 11am. Workday
  9. Sat. 8/21 at 11am. Meeting and Workday
  10. Wed. 9/15 at 6pm. Meeting
  11. Sat. 9/18 at 11am. Workday
  12. Sat. 10/16 at 11am. Meeting and Workday
  13. Sat. 11/20 at 11am. Closing Workday

FURTHER NOTES: Sasha says someone cut all the raspberries by the fence down, now there will be no berries this season, please don’t cut unless you ask first. You’re only supposed to cut the very brown bits down at the end of the season, not beginning, and not the green branches. Be prudent. Jane says raspberries are amazing for pollinators, keep them

Meeting Agenda Oct 19, 2019

Introductions

  • What’s been your favorite part of this season? NOTES: Andrea: Harvest Fest/ Rose: Trellis/ Rachel: Support system/ Liz: Memorial Day/ Christina: Getting a plot/ Barak: Apprentice garden/ Tara: Summer afternoons/ Maria: Her bday bbq/ Robert: meeting new people/ Jefrrey: Sharing plot w Dana/ Y: Less bugs this year/ Claire: Seeing her daughter play in garden/ Jane: the apprentice plot

 

Educational Talk:

Today’s talk is Barak on our Rooftop Rainwater Harvester (Hungry Caterpillar) NOTES: Barak, Damian and Y ended up disconnecting the harvester and bilge drain for winter

 

Schedule

  • Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden
                 

Operations Committee Update:

    • Rake welcome garden and clean out dead stuff
    • Paint tool handles red; sweep out and organize the back shed.
    • Compost toilet: clean up interior, move cone
    • Post sign on Front Gate
    • NOTES: Barak brought Seed Saver seeds for people to use. CK w BQLT to see if we are covered for those in the garden during winter (emailed 10/21

 

Membership Committee

  • It’s time for Steering Committee elections. We’ll need to elect: A new president or 2 co-presidents; a new Treasurer, 1 new Ops person; 1 new Membership person; 1 or 2 Events people; and a new BQLT Rep. Let’s nominate people and vote on the incoming Steering Committee, so new folks are ready to go next Spring.
  • NOTES: elections were held Here are the results Quorum was 23 people. Treasurer: Mark/ Ops: Ernesto/ Membership: Danielle/ BQLT Reps: Tara and Eric/ Events: Maria and Andrea/ Provisional Co-Presidents (they asked that we vote again in March, so they are sure their schedules will permit): Deema and Y. Current Steering Committee Reps will share info with you over winter.
  • Requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hours.
  • https://docs.google.com/spreadsheets/d/1M_IvsVcLi0gcmF7_NvozVk7VGPFpf3weKbMyzqSLRLA/edit?usp=sharing Check the tally! NOTES: YOUR REQUIREMENTS MUST BE MET THIS SEASON, UNLESS YOU ARRANGE TO DO SOME WORKSHOPS OR SNOW SHOVELING OVER THE WINTER! NO MAKING UP 2019 HOURS in 2020! TAKE CARE OF IT NOW!
  • Open Hours task list now posted on the compost toilet door; do what you can.
  • A list of members contact information is now available for all gardeners.

 

Treasurer:

  • If you bought something, give receipts to Robert M. for reimbursement! NOTES: Robert successfully  moved our account to Carver Bank, so that we can now access money and hand off Treasurer responsibilities. All is required is to provide proof via our agenda that a new person has been elected. Robert is still resolving PayPal issues to this account.


Events Committee Update

  • The Harvest Fest was a hit! We raised $1,000 from the raffle and sales. NOTES: November 2nd is big BQLT Harvest Fest Event.

 

 Other Business

Meeting Agenda Sept 18, 2019

Hollenback Community Garden – Meeting Agenda Sept 18, 2019

 

Introductions

  • What would you like to do at Harvest Fest? NOTES: Peter to take pizza orders, Emily on Store or Kids Activity, Josh to bring books, Claire Mike camping

 

At the End Today:

Saturday’s “talk” is Strategies for Dealing with Plant Fungus and Blight by Rose NOTES: Talk actually will be called Hearbreak Cucurbitate

 

Schedule

  • Wed. Sept. 18, Garden Meeting, 6:30-8 p.m. at Garden
  • Sat., Sept. 21: Garden Workday, 11 a.m.-3 p.m. at Garden 
  • Sat., Sept. 28: HARVEST FEST 11 a.m.-3 p.m. at Garden 
  • Sat., Oct. 19:  Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden
                 

Operations Committee Update:

  • Workday Goals include: 
    • Paint sign for Front Gate: Open Hours Sat/Sun 10 a.m.-4 p.m.
    • Get us ready for Harvest Fest! Clean grills, put up signs, etc.
      —need someone to post fliers around neighborhood & chalk sidewalk, plant succulents, rewrap loose smudge sticks, package seeds
    • Add web address to metal sign on gate. Tape is in compost toilet. www.hollenbackcommunitygarden.org
    • Rake welcome garden and clean out dead stuff, prune milkweed
    • Paint tool handles red; sweep out and organize the back shed.
    • Help make path accessible for next week’s event—clear main path, remove weeds & cut back and/or tie stragglers, dead branches
    • NOTES: Barak says everyone must clean up the paths between their plots and make sure it’s passable with no vines.

 

Membership Committee

 

Treasurer:

  • If you haven’t paid your dues, they’re PAST DUE $10-50. 
  • Receipts to Robert M. for reimbursement! NOTES: Josh says he’d like receipts, Frank M. says he has a book of carbon receipts he can donate. Alisha asks Y to put a Donate Now button on the website.


Events Committee Update

  • Harvest Fest is scheduled for Saturday, September 28th. All hands needed for our annual fundraising event! We’ll need as many volunteers as possible, please sign up; all get a workday credit. Flexible hours—early & late shifts available
  • Raffle tickets are available now $1 per ticket, see Alisha at the meeting or workday. If you can help sell raffle tickets in advance—let us know
    A book & bake sale in the front, county fair style competitions, and much more. Who can bake something? Please sign up & invite friends, neighbors, family
  • Go thru your shelves now and bring books for Harvest Fest! Extras to NYPL.
  • Heather and Radie, let’s check the bin in compost toilet for supplies for our Kids Activity for the workday. Who else can help with this?
  • “State Fair” contest: blue ribbons for preserves, produce and pickles, baked goods using 1 ingredient from the garden. Please participate! We’ve got some great judges. Judging is at 12:30pm, will move baked goods out front to sell after NOTES: Judges include Ben from Brooklyn Grange, Sawdayah from BQLT, Suzanne Debrango from Block Association, and Sen. Velmanette Montgomery
  • We’ll have a Sept 21 Workday BBQ with roasted corn and BBQ chicken–bring anything else you’d like grilled. Also, Winnie and Tara will set up a ‘smoker’ grill to smoke fish under cherry and hickory chips. Anyone want to smoke anything?
  • NOTES: Alisha putting fliers in Compost Toilet for people to hang up, she also sent email version for people to post on their social media. Please put up fliers around neighborhood, need someone to pass out small fliers at Saturday Farmer’s Market, and to chalk it up (let’s do this on Sept 21st as well). Josh suggests putting flier at gate of Pratt University. There will also be face painting, Eric will donate a tablecloth, paper plates and cups

NOTES: Frank M., Mike M., and Winnie M planning an October 19th Workday Cooking Demonstration, the results of which will then become lunch. Community is welcome.

 

 Other Business

Hollenback Community Garden – Meeting Agenda August 17, 2019

ntroductions

  • What’s growing best in your plot this season? NOTES: Many say tomatoes, for the win!
    • Mark: Japanese Egglpant
    • Rachel: Broccoli
    • Barak: Cucumbers
  • Neglect is working!

At the End Today:

Today’s “talk” is a plot tour of the Margaret Lamar Cooperative Farm.

Schedule

  • Wed. Sept. 18, Garden Meeting, 6:30-8 p.m. at Garden
  • Sat., Sept. 21: Garden Workday, 11 a.m.-3 p.m. at Garden 
  • Sat., Sept. 28: HARVEST FEST 11 a.m.-3 p.m. at Garden 
  • Sat., Oct. 19:  Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden

Operations Committee Update:

  • Workday Goals include: 
    • Empty compost toilet; Barak needs 3 tough people to help! 
    • Paint Hungry Caterpillar: See Heather and Emily
    • Paint sign for Front Gate: Open Hours Sat/Sun 10 a.m.-4 p.m.
    • Add web address to metal sign on gate. Tape is in compost toilet.
    • Check fruit tree health: Pear, Fig, Apple, Raspberries
    • Rake welcome garden and clean out dead stuff, prune milkweed
    • Glue screens on water barrel holes, put dunk rings in barrels (½ ring) and Caterpillar (1 ring)
    • Give the big table in the front a sweep and light sanding 
    • Pull carrot weeds in kid’s plot; plant late-season crops: See Allison
    • Paint tool handles red; sweep out and organize the back shed.
    • Chop up wood in back for burn pile
    • Clear main path, cut back and/or tie stragglers
    • Rake out and evenly grade soil by Rachael’s plot
  • Home Depot grant for grape arbor. Should we move forward with this? NOTES: Members say it’s a big project for this late in the season—table it for next season? Talk to barak with questions or ideas.
  • How did the Aug. 10th reading day at the public library go? NOTES: There was a huge crowd, Deema, Sara and Danielle did Garden Story Time, read books on bees and gardesn, planted pots and celebrated the 50th anniversary of The Very Hungry Caterpillar. Library wants to team up with garden again!

Membership Committee

  • Requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hours.
  • We are halfway through the season; check your tally! https://docs.google.com/spreadsheets/d/1M_IvsVcLi0gcmF7_NvozVk7VGPFpf3weKbMyzqSLRLA/edit?usp=sharing
  • Open Hours weekend pilot is going great; all 2-hour sessions count! NOTES: We are going public with this open hours now. Deema says it’s our service to the community to welcome people and keep it open. Danielle is sending out weekly emails
  • Open Hours task list now posted on the compost toilet door; do what you can. NOTES: It’s like a co-op shift, regular duties, get it covered if you’re going to miss one you signed up for.
  • Anyone still need help planting their plot or with some other project?
  • Communication: Would we like to have a Hollenback Message Board? NOTES: Members are amenable to trying a message board. Use first name, last initial, info will go out for swaps. Yoni offered to make message board for us.

Treasurer:

  • If you haven’t paid your dues, they’re PAST DUE $10-50. 
  • Receipts to Robert M. for reimbursement!

Events Committee Update

  • The July 20th Open Garden Days was great! Alicia will give an update NOTES: Hottest day of the year, but amazing anyway! Had iced teas, cake, music.
  • Pot painting and sage bundles for Harvest Fest prep.
  • Harvest Fest is scheduled for Saturday, September 28th. All hands needed for our annual fundraising event! We’ll need as many volunteers as possible and will send out a sign-up for specific tasks closer to the date; all get a workday credit. 
  • There will be a raffle, book & bake sale in the front, county fair style competitions, and much more. All ideas welcome! Who can bake something? Please sign up. NOTES: Paper sign-up sheet went around at meeting. Remind those who signed.
  • Go thru your shelves now and bring books for Harvest Fest!
  • Who can lead kids activity during the Harvest Fest? See bin in compost toilet.
  • “State Fair” contest: blue ribbons for preserves, produce and pickles NOTES: Who knows any foodies or chefs to be a judge for Harvest Fest?
  • Greenthumb is hosting their annual Harvest Fair on September 21.  NOTES: The books that stay with us year after year it’s time for them to go. Robert volunteered to take them.
  • BQLT is hosting a garden tour on September 14, details are TBD.

 Other Business

Hollenback Community Garden – Meeting Agenda July 10, 2019

Introductions
·       What’s growing in your plot that you didn’t plant (volunteers)? NOTES: People say horseradish, cherry tomatoes, wineberry, ground cherries, everyone says cilantro and dill sprouted where they didn’t plant it. Sara says Black Swallowtail butterflies will eat dill and cilantro, and we should let them.
 
Schedule
·       Sat., July 20: Garden Workday + OPEN GARDEN DAY, 11 a.m.-3 p.m.
·       Sat., Aug. 17: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
·       Wed. Sept. 18, Garden Meeting, 6:30-8 p.m. at Garden
·       Sat., Sept. 21: Garden Workday, 11 a.m.-3 p.m. at Garden 
·       Sat., Sept. 28: HARVEST FEST 11 a.m.-3 p.m. at Garden 
·       Sat., Oct. 19:  Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
·       Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden
             
Operations Committee Update:
·       Workday Goals include: 
o   Weed and trim problematic limbs: assess tree on back shed: NOTES: Weed especially well by compost area. Barak called Kofi at BQLT to talk about the tree trimming—will have to work w neighbors to fix this issue
o   Level out area by new plots for accessibility
o   Clean compost toilet & move cone: check transformer re. fan. NOTES: Barak checked electricity with Maria’s fiancé, says the compost toilet is broken. We will need to get professional help to fix it. Check with Claire or former president Mark. A about who installed toilet and how to fix.
o   Open Hours sign for Front Gate: 10-6? 12-6? 12-4? What works? NOTES: Danielle says weekend sign-up going okay via a Wednesday email with an Excel doc, but mostly ppl signing up for 12-4. We’ll wait a few months to see what consistent coverage is before making front gate sign. Deema suggests Danielle send follow-up email highlighting open slots.
o   Watering – hose, barrels, watering cans, mosquito control: NOTES: Sara going to switch to all-white hoses for potable source of water, also going to purchase a new hose caddy. Sara says drain water from hose after use.
o   Who’s interested in cleaning Caterpillar and pix for library gift? NOTES: Heather, Raidy and Danielle interested in painting Caterpillar. Deema, Sara and Danielle interested in presenting book and doing reading at Clinton Hill Public Library-we’ll contact Librarian Tracey Mantrone.
o   Apprentices, what support do you need for The Farm? NOTES: Touch base with Emily on what help needed. Alisha says pick peppers or new ones won’t grow. Time to harvest greens.
o   Accessibility – talk to Sara if interested
·       Home Depot grant for grape arbor. Should we move forward with this?
·       Trash pickup is MWF, so we curb it on Sun and Tues, plus recycling and brown bins on Thursday. Thursday is now written on the brown bins, to remind you. 
·       Suggestion to donate proceeds from last workday to Clinton Hill Public Library, in the form of several copies of The Hungry Caterpillar. OK?
·       We really need a bin of sawdust. Can anyone get this for us? NOTES: Check with nearby Socks and Co. to donate this sawdust. Sara and Robert to do.
 
Membership Committee
·       Requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hours
·       Reminder: 28 people voted to try weekend Open Hours of Sat-Sun 12-6 p.m.; in addition, all other 2-hour sessions will also be honored. How’s that sign up going? Danielle is handling weekly emails for this.
·       Can we share your contact info (no last names) with other gardeners? NOTES: Membership please send an opt-out email, give people a week to opt out, then share the contact list with gardeners.
·       Anyone still need help planting their plot or with some other project? NOTES: When people ask to join, tell them it’s too late for this season though they are welcome to come to any workday and help us. Get their contact info for next year’s membership by CREATING A CONTACT PAGE IN BINDER.
·       Membership will find a way to help you meet your goals! Track via: https://docs.google.com/spreadsheets/d/1M_IvsVcLi0gcmF7_NvozVk7VGPFpf3weKbMyzqSLRLA/edit?usp=sharing
 
Treasurer:
·       If you haven’t paid your dues, they’re PAST DUE $10-50. 
·       Receipts to Robert M. for reimbursement!
NOTES: New member Mark from Seattle says he has background in Forensic Acctng., look to him as possible new Treasurer for 2020.

Events Committee Update
·       July 20 is Open Garden Day: Tea Party, Live Music and Free Meditation Class. The Education Talk is on Edible and Non-Edible Weeds with Winnie. Drinks and eats celebrating the garden’s bounty. Need volunteers to bake or provide dips/spreads for sandwiches, snacks, tea NOTES: Sara to bring cashew cheese, Winnie to bring Watermelon Mint tea, others please bring crudites, sandwich toppings, or teas.
·       Summer Soiree changed: Date TBD, sometime in August.
·       Harvest Fest is scheduled for Saturday, September 28th. All hands needed for our annual fundraising event! We’ll need as many volunteers as possible and will send out a sign-up for specific tasks closer to the date. All workers get a workday credit. There will be a raffle, book & bake sale in the front, county fair style competitions, and much more. All ideas welcome! NOTES: Start to reach out to local businesses to donate raffle prizes, send suggestions to Alisha.
·       Greenthumb is hosting their annual Harvest Fair on September 21. 
·       BQLT is hosting a garden tour on September 14, details are TBD. NOTES: If BQLT tour comes through, we’ll host them. If not, let’s cover with Open Hours workers in case people come by for a tour.
·       If you have a private event like a BBQ in the garden, let everyone know about it via our Listserve email hollenback_garden@lists.riseup.net, and clean up your mess! Bag up and take out trash! Be respectful of neighbors! Out by 10 p.m. at the latest (ideally 9pm), and keep gates open at all times. 
 
 Other Business
·       Lock Protocol: When you enter the garden, attach the lock back to the gate
·       The hose is fixed so water stays ON all season. Just lift the lever at the spigot and lower it when you’re done. Don’t use the key anymore–it strips the spigots. Also, Sara says it’s best to coil up the hose after use so it won’t get hot.
·       If you have a problem or issue, please first try to get it resolved by writing the Steering Committee directly at hollenbackcommunitygarden@gmail.com 
·       Our Facebook page is https://www.facebook.com/hollenbackcommunitygarden/
·       Our website is https://hollenbackgarden.wordpress.com/ 
·       https://www.instagram.com/explore/locations/31094141/hollenback-community-garden/  is our Instagram page. Christina and Kayleigh will help run it.
 

 

NOTES: Mark and Frank ask what’s up with Dana’s plot—is it okay to weed it before the weeds take over and blow into their plot? Winnie will ask. 

Hollenback Community Garden – Meeting Agenda June 15, 2019

Membership Committee
• Have you read the bylaws and signed that you will abide by them? Who still needs a key?
• Membership requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hour sessions
• How about this new Open Hours plan? We’ll focus on getting coverage for posted hours Sat-Sun 12-6 p.m.; in addition, all other 2-hour sessions will also be honored. For this to work, people need to sign up for these weekend shifts. NOTES: We voted unanimously to adopt this new Open Hours policy. Rose made an online sign-in, and Danielle F. will use whiteboard calendar to help gardeners fill weekend slots. But to get credit, you MUST sign into the book. Also, Shana said only 2 Open Hours workers can get credit per session, per the bylaws. Rose said she’ll be flexible in the unlikely event multiple gardeners show up for the same Open Hours shift.
• Can we share your contact info (no last names) with other gardeners? NOTES: Gardeners are in favor of this, as an opt-in system.
• Plant your plot by June 15th, or forfeit it. You’re welcome to use the seeds available on the compost toilet shelves.
• Membership will find a way to help you meet your goals! Track your requirements via: https://docs.google.com/spreadsheets/d/1M_IvsVcLi0gcmF7_NvozVk7VGPFpf3weKbMyzqSLRLA/edit?usp=sharing

Treasurer:
• Pay your dues, on a sliding scale from $10-50, by June 15th.
• Receipts to Robert M. for reimbursement!

Events Committee Update
• We hold Educational Talks each workday; today’s is on Composting with Peter NOTES: Peter’s talk was attended by a dozen gardeners who learned composting steps and why it’s important to make ‘black gold’
• If you have a private event like a BBQ in the garden, let everyone know about it via our Listserve email hollenback_garden@lists.riseup.net, and clean up your mess! Take out trash! Be respectful of neighbors! Out by 10 p.m.
• Danielle F. invites all members to free Thursday Meditation at 7:30 a.m. across from garden at 453 Washington Avenue. http://www.StoopMeditation.com
• July 20 is Open Garden Day: Tea Party, Live Music and Free Meditation Class NOTES: Rose’s friend will play music, Danielle’s fried will play Harmonium
• We’ll be selling used books & some baked goods in front of today’s workday—we’ll need helpers to set up & tend to the shop NOTES: We discussed donating the funds raised–$60—to the Clinton Hill Public Library.
• We’ll order pizza at today’s workday! A BBQ will happen on July 20th
NOTES: We’ll be holding a July 12th Full Moon Soiree Potluck in the evening. Alisha also decided to hold Harvest Fest on the Oct. 19 Workday. GreenThumb Harvest Fest is scheduled for Sept. 28th, not in our garden, however.

Other Business
• Lock Protocol: When you enter the garden, attach the lock back to the gate.
• The hose is fixed so water stays ON all season. Just lift the lever at the spigot and close it when you’re done. Don’t use the key anymore–it strips the spigots.
• If you have problems or issues, don’t send them to the entire membership; please first try to get it resolved by writing the Steering Committee directly at hollenbackcommunitygarden@gmail.com
• Our Facebook page is https://www.facebook.com/hollenbackcommunitygarden/
• Our website is https://hollenbackgarden.wordpress.com/
• Meeting Minutes at https://hollenbackgarden.wordpress.com/category/minutes/
• Our Instagram is https://www.instagram.com/explore/locations/31094141/hollenback-community-garden/ Anyone interested in being our Instagram person? NOTES: Christina V. and Kayleigh B. both volunteered to do this.
• Send any photos you’d like posted to us and we’ll put them up! (Please no close-ups of kids unless with prior parental approval).

Hollenback meeting Wednesday, May 15

Hollenback Community Garden – Meeting Agenda May 15, 2019

 

Introductions

  • What’s your name and what events would you like to have in the garden? Live Music, Potlucks, BBQs, S’mores competition, Cooking classes and events, Making Gnome Homes, decorating garden, Botanical Illustration class, Bocce court, Movies
  • Who’s away for Memorial Day weekend? Would an extra May 18th workday be good? B and Y will run a bed-building prep workday on May 18th. Anyone who wants to go do carpentry prep, contact B.

 

Schedule

  • , May 25: Garden Workday, 11 a.m.-3 p.m. at Garden
  • , June 15: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • , July 10: Garden Meeting, 6:30-8 p.m. at Garden (weather permitting)
  • , July 20: Garden Workday, 11 a.m.-3 p.m. at Garden
  • , Aug. 17: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sept 18, Garden Meeting, 6:30-8 p.m. at Garden (weather permitting)
  • , Sept 21: Garden Workday, 11 a.m.-3 p.m. at Garden
  • , Oct. 19:  Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden

Operations Committee Update:

  • Goals include: fixing the compost toilet, replacing old wood on garden beds, repainting rainwater harvester, plot signs, grapevine trellis plans, starting seedlings, herb & shade gardens We got wood from Green Thumb, but no soil. B will investigate buying 10 bags. Grant from Home Depot for Trellis Design. We need to assess tree branches weighing on Back Shed roof, and saw them. We need to cut down the dead magnolia tree in the front. We need to make signs for trash removal, Open Hours, Workdays
  • Plant your plot by June 15th, or forfeit it. You’re welcome to use the seeds available. Also there may be leftover plants from BBG. Please don’t use the ones on the table—they are earmarked for Apprentice plot (E is managing), shade (J is managing), and herb gardens (S is redesigning)
  • Trash is MWF, so we curb it on Sun and Tues, plus recycling and brown bins on Thursday We will scale back to one brown bin and one trash bin outside
  • Everyone charge up your power tools for Saturday’s workday; we’ll rebuild beds! Let us consider purchasing some cordless power tools with our funds

 

Membership Committee

  • Have you read the bylaws and signed that you will abide by them?
  • Membership requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hour sessions You can include any additional educational and learning workshops you hear about, as long as you report back to the group for credit
  • Open Hours are:  Mon 10-12/4-6; Tues 10-12/4-6; Wed 12-2/4-6; Thurs 6-8; Fri 4-6; Sat-Sun 10-12/12-2/2-4  Try and do one per month. Open gate, greet guests, take out trash, clean up. Danielle F will organize push to make sure Weekends are covered with open hours. Let’s reach out to kid’s groups for tours
  • New members with 2 meetings and 1 workday get a key. Explain rules to being in garden: keep gate open, be respectful to neighbors, welcome visitors.
  • Track your requirements via: https://docs.google.com/spreadsheets/d/1M_IvsVcLi0gcmF7_NvozVk7VGPFpf3weKbMyzqSLRLA/edit?usp=sharing They’ll send the link to the tally each month.

 

Treasurer:

  • Pay your dues, on a sliding scale from $10-50, by June 15th.

Events Committee Update

  • We hold educational talks each workday; the next one is on Blueberries with Jane
  • If you have a private event in the garden, let everyone know about it via our Listserve email hollenback_garden@lists.riseup.net, and clean up your mess! Be respectful of neighbors!
  • Bring baked goods for June 15th’s Book and Bake Sale, in tandem with BPL—reach out to Vicky or Alisha to let us know what you can bring
  • July 20 is Open Garden Day; Tea Party and Free Meditation Class by Danielle
  • We’ll do a BBQ at the end of today’s workday, and most other workdays.
  • May 25th BBQ will be a Potluck; everyone is welcome to bring something! Gardeners want to do trainings on how to run kids’ tours
  • Also, Danielle F. does free Stoop Meditation each Thursday at 7:30 a.m. across the street from the garden. All are welcome to join.

 

Other Business

Meeting Agenda April 27, 2019

Hollenback Community Garden – Meeting Agenda April 27, 2019

Introductions

  • What’s your name, and what’s your favorite thing to grow?
  • Membership requirements are: Bylaws/Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hour sessions (2-hours per session, see list of eligible hours below.)
  • Meetings alternate: every other month, one is held on Wed. night for people who work weekends

MINUTES: About 50 people attended, with about 8 qualifying for keys. Most people said they enjoy growing tomatoes; we should consider a tomato seedling workshop.

Schedule

  • Wed., May 15: Garden Meeting, 6:30-8 p.m. at Garden (weather permitting)
  • Sat., May 25: Garden Workday, 11 a.m.-3 p.m. at Garden
  • Sat., June 15: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Wed., July 10: Garden Meeting, 6:30-8 p.m. at Garden (weather permitting)
  • Sat., July 20: Garden Workday, 11 a.m.-3 p.m. at Garden
  • Sat., Aug. 17: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Wed. Sept 18, Garden Meeting, 6:30-8 p.m. at Garden (weather permitting)
  • Sat., Sept 21: Garden Workday, 11 a.m.-3 p.m. at Garden
  • Sat., Oct. 19:  Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sat, Nov. 16: Closing Workday, 11 a.m.-3 p.m. at Garden

MINUTES: Full garden calendar is approved and adopted, except Harvest Fest date. Alisha will work with Block Association to set a mutually beneficial date.

Operations Committee Update:

  • Early season goals include: cleaning up from winter, shed inventory, fixing the compost toilet, hooking up rainwater harvester & repainting it, starting seedlings, replacing old wood on garden beds, grapevine trellis plans.
  • Apprentice plot will be communally farmed and harvested; anyone interested in being Apprentice Coordinator talk to Barak.
  • Plant your plot by June 15th, or forfeit it; the last half-hour of today’s workday is for you to get your plot ready for planting; please do group work until then.
  • We need stewards of the welcome garden, herb garden, and shade garden.
  • Trash goes out on Sunday, Tuesday, plus brown bins on Thursday.

MINUTES: Members agreed to see how repurposing Margaret Lamar’s old plot as a communally farmed apprentice plot would work. We will make a sign on the next workday to commemorate the plot thusly. Emily was voted in as Apprentice Coordinator. Sara Stopek tested the soil in this area. We decided to have kids repaint the rainwater harvester at the May workday. We may have to purchase lumber and soil if Domica from BQLT does not deliver in time. She arrives in mid-May to turn on the city water connection. Barak will submit a budget proposal for the May 15 meeting if supplies do not come through by then. Ops is working on a grant application for a grapevine trellis. Apprentices cleaned and tilled the land, and Rose started an Apprentice email thread for them. Vlada supervised planting of new raspberries bushes, but it appears toi be too many for the land to support. Sara has been tasked with assessing capacity and scaling back plantings where necessary. Two leggy boxwoods were removed from herb garden and donated. Hops will be dug up and relocated, possibly next to the tin shed. Joe’s and Ruth’s plot was cleared, and the crumbling wood removed. Gardeners cleaned the earth, and relocated some sedum plants to the bluestone patio to sprout. An electrical engineer checked the battery on the compost toilet, which is working. The problem is in the transformer or in the solar panels on the roof of the neighboring building. The neighbors have asked for keys to the garden in exchange for the use of their roof and electricity. SC members discussed, and agreed, with the caveat that they read and agree to abide by the Garden Bylaws.

Membership Committee

  • Read bylaws and sign that you will abide by them
  • Hold Plottery: Tara will pull eligible names out of hat to pick from available plots
  • Open Hours are:  Mon 10-12/4-6; Tues 10-12/4-6; Wed 12-2/4-6; Thurs 6-8; Fri 4-6; Sat-Sun 10-12/12-2/2-4  Try and do one shift per month.
  • New members with 2 meetings and 1 workday get a key. Explain rules to being in garden: keep gate open, be respectful to neighbors, welcome visitors.

MINUTES: Tara and Rose got members to sign the bylaws list. They ran the plottery, and have two extra plots: the small square behind Damian’s, and the too-shady one under the apple tree. Robert Moskal inquired about starting asparagus; this could be a good plot for that, as it takes four years to bear spears. Keys distributed to about 8 new members.

Treasurer:

  • Pay your dues, on a sliding scale from $10-50, by June 15th. Pay overdues from 2018 immediately or you forfeit your good standing.
  • Please submit any outstanding receipts from 2018 to Robert Moskal

MINUTES: Robert collected dues from many people. His accounting method is to take a photo of the person with their money, and text it back to them in lieu of a receipt. He encouraged the majority of people to pay via PayPal. He agreed to help Sara and Barak on their Home Depot supply run, and says that if it’s less than a couple hundred dollars, we have cash on hand to pay for it.
Events Committee Update

  • Fundraising Ideas: Plant Sale, Sidewalk Sale during Workdays, DIY Workshop Ideas
  • We hold educational talks each workday; share your expertise!
  • If you have a private event in the garden, please let everyone know about it via email, and clean up your mess! Be respectful of neighbors!
  • We’ll do a BBQ at the end of today’s workday, and most other workdays.

MINUTES: Alisha prepared veggies and meat for a workday BBQ, and we grilled and had fajitas for lunch on the back patio. We have decided to make breakfast or lunch part of upcoming workdays, to keep people energetic and to encourage camaraderie. New members were especially thankful, and many were surprised. Members with restrictive diets or food allergies were notified that they should bring food they can eat, and that we will be happy to throw it on the grill. Robert Moskal will order two new Weber grill plates. He also purchased a bag of charcoal, and some non-toxic firestarter.

Other Business

  • New York City Brown Compost Bins and what to put in them
  • We are signed up for Community Greening at BBG. We’ll keep you posted!
  • Update on what happened at the April 6th BQLT Annual Meeting: New President Sawdayah Brownlng

MINUTES: Shana gives update on exactly what to put in Brown Bins: Things with big seeds, things with thorns or stickers, root systems, invasive plants like morning glories. Winnie reminds people trash comes on M,W,F, and what to put out on these days (Thursday is everything out, including brown bins). Call Laurie Cumbo if Sanitation doesn’t do scheduled pickup.

Fun Stuff

  • Free seeds from Brooklyn Library! Stop by the Reference Desk in Central Library’s Society, Sciences & Technology Division (at Grand Army Plaza) for up to 3 free seed packets, when you show your library card

 

March 20, 2019 Meeting Minutes

Hollenback Community Garden – Meeting Agenda March 2019

 

Introductions

  • Welcome to the Hollenback Garden 2019 Season! Please share who you are, how long you’ve been in the garden, and one thing you’d like to grow this year.
  • Membership requirements are: Dues/ 3 Meetings/ 3 Workdays/ 4 Open Hour sessions

MINUTES: Printed out 25 agendas, had almost double the attendees interested.

Schedule

  • Wed., March 20: Garden Meeting, 6:30-8 p.m. at Clinton Hill Public Library
  • Sat., April 27: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Wed., May 15: Garden Meeting, 6:30-8 p.m. at Clinton Hill Public Library
  • Sat., May 25: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden
  • Sat., June 15: Garden Meeting & Workday, 11 a.m.-3 p.m. at Garden

 

Elections

  • We must elect 2019 Steering Committee members. Members in good standing can vote.

Here’s the slate:
1 Co-presidents: Need nominee

1 Ops Officers: Barack

1 Membership Officers: Rose

Events: Alisha

MINUTES: ALL NOMINEES VOTED ON AND PASSED WITH QUORUM Barak got 22 votes; Rose got 24 votes, Alisha got 20 votes.
Operations Committee Update:

  • At first workday, all members who qualify, pick your ‘plottery’ number & pick from available garden plots
  • Plant your plot by June 15th, or forfeit it
  • Early season goals include: cleaning up from winter, fixing the compost toilet, hooking up rainwater harvester, fixing doors of backyard shed, replacing old wood on garden beds, grapevine trellis

MINUTES: Explained plottery to members; Rose and Tara will contact those who qualify for a plot, and send them a map of available plots. Winnie suggests splitting large plots of Joe and Ruth, who have left, to make 4 plots, for parity. We agree to expand the footprint of each plot by several feet to make this feasible. Current members may keep these larger plots, but if they leave the garden, these plots will be subsequently divided in half, as they are 2/3 larger than most other available garden plots.

Membership Committee

  • Membership will pass out bylaws to be signed at second meeting
  • You agree to abide by Hollenback Garden regulations
  • Discuss member obligations for the season: 3 meetings, 3 workdays, 4 open hours and how members can fulfill these obligations

MINUTES: Bylaws sent out to new members via email, for their review and download. Basic garden operations are perfunctorily explained. Alternative ways to get hours, such as attending GreenThumb or BQLT events and reporting back, are shared. Members are encouraged to attend as many workdays as possible.

Treasurer:

  • Pay your dues, on a sliding scale from $10-50, by June 15th. Pay overdues from 2018 immediately.

MINUTES: Robert collects outstanding 2018 dues; those who have not paid are in jeopardy of losing plot.

Events Committee Update

  • We will continue with educational talks before workdays; if you’re interested in learning about something or sharing your knowledge, speak with Alisha.
  • Fundraising Ideas: Plant Sale (grow our own seedlings and/or purchase from Go NYC plant sale), Sidewalk Sale during Workdays, DIY Workshop Ideas

MINUTES: Alisha welcomes members to share their expertise for 10-minute educational talks before scheduled workdays. She will plan food for the upcoming workday. She will also reach out to Block Association to see if they want to work together on Harvest Fest. They need funds to do so; she will discuss fundraisers with them.

Other Business

  • New York City Brown Compost Bins and what to put in them
  • GrowNYC Spring Annual Plant Sale www.grownyc.org/plantsale
  • Greening Together at Brooklyn Botanic Garden
  • BQLT Annual Meeting on Saturday, April 6, 9am-1:30pm, Brooklyn Job Corps | 585 Dekalb Avenue, Brooklyn NY 11205

MINUTES: Kim Lightbody will be our BQLT rep for the April 6th Annual Meeting. Yoni posted the bylaws on the website. He will post garden agendas and minutes there as well. Yoni and Membership will work together on a comprehensive member contact list.

Fun Stuff

  • Free seeds from Brooklyn Library! Stop by the Reference Desk in Central Library’s Society, Sciences & Technology Division (at Grand Army Plaza) for up to 3 free seed packets, when you show your library card

 

 

Meeting Agenda Oct. 20, 2018

Introductions
  • What did you learn about gardening this season?

 

Schedule
  • Sat., Nov. 10: Closing Workday, 11 am-3 pm at Garden

   

Operations Committee
  • Workday priorities: Weed, rake and uprooting dead vines
  • Look at fig tree: is it time to winterize it?
  • Compost Toilet: Clean rooftop solar panels & try to fix fan
  • Benches: Sand and Stain, look at wooden chair as well
  • Produce donation: Gather produce from Margaret’s plot & donate
  • Clean, sharpen and oil gardening implements, store for winter
  • Clean out back shed, tin shed, and compost toilet
  • Pull out more butterfly bushes and plant shade garden plants
  • Prune bushes and trees for wintering.

 

Membership Committee
  • Check your status: Shana and Tara sent a link, track your requirements.
  • You need 3 workdays, 3 meetings, and 4 open hour shifts per season
  • No partying in the garden after 9 pm! Please be quiet and considerate, inform other members via email, and keep the garden gate open.

Treasurer
  • Our balance after Harvest Fest is now $5,000.
  • Pay your dues; it’s a membership requirement!
  • Submit your expenses via receipt with Robert Moskal before season’s end.

Events Committee
  • We’re having a little BBQ at today’s workday!
  • Let’s see if we can sell the rest of the succulents and some books today.
  • Harvest Fest raised $500. Big thanks to all who helped make it a success!
  • Do we want to welcome the Clinton Hill Carolers on Fri, Dec 20th, for bonfires, hot cider and weenie/marshmallow roast?

Other Business
  • Steering Committee elections will happen via Doodle at the end of the season, so let’s take nominations today. We want an incoming officer for every position (except Treasurer): Co-president, Ops apprentice, Membership apprentice, Events Co-chair, BQLT Alternate Rep. Who’s interested?
  • BQLT Updates:
    • The 10th Annual Celebration of Gardens will be held on November 3rd from 9 a.m.-4 p.m. at Brooklyn Job Corps, 585 DeKalb Ave. Join them for a day of workshops, festivities, music and giveaways. Email Kim for more info and how to register: kimberlylightbody@gmail.com