Category Archives: Minutes

Meeting Minutes – 06/14/2017

June 14, 2017                                  Garden Meeting Notes

12 ppl attend, held at Hollenback Garden

Intro: Josh. How long have you been a gardener and what are you growing?


  • Chop up your weeds; don’t leave on the side of the greens bin
  • Cover your compost with browns or greens! Or, take them to Fort Greene Farmer’s Market on Sat. mornings, or Fulton/Clinton Monday 7:30-9 a.m.
  • Weed what needs to be weeded
  • Plan to rebuild beds and expand welcome garden : Sara Stopek
  • Fill water barrels
  • Organize winter shed; combustibles stored safely
  • Turn compost
  • Restain benches on weeknight workday: Ben will lead
  • Emerson says, thin roses, keep walkway clear
  • Cut back butterfly bushes and weed herb garden


  • Full Moon Soiree was a success! 20 ppl attended, ladybugs released
  • Ben from Brooklyn Grange attended, and contributed a dozen plants
  • Harvest Fest date set for Sunday, Sept 24 to coordinate with Block Party
  • We’re having an Edible/Non-Edible Weed talk on Saturday’s workday


  • Pay your dues to Josh by June 15; use PayPal if you have to


  • Unclaimed plots will be divvied on Saturday, or we’ll plant melons
  • We’re buying mulch for common areas; we’ll have it delivered and hold a special mulch spreading workday
  • Shana will ask City for brown recycling bins for larger compost items
  • Ask BQLT rep to call BQLT and ask about compost
  • Apple tree in Joe’s plot will go to Miss Margaret’s house on Workday
  • Deema volunteers to relocate her blackberry bush


  • Wed: 12-2/ 4-6
  • Thurs: 6-8
  • Sat/Sun: 10-12/ 12-2/ 2-4

Notes from Meeting, May 21 2107

Hollenback Garden Meeting Notes May 21, 2017

18 PPL attend meeting/workday in garden

·      Intro: Who are you and what are you growing?


·      Workday plans to rehab plots with wood from Big Reuse

·      Resolve tree: Joe talked to BBG, Parks, Devlopers, no one wanted tree. Nothing worked out yet, but tree uprooted and placed in can with dirt

·      Weed entrances, esp thin out milkweed. Sara leads this.

·      Rachel is moving tomato volunteers to other areas, including Kids Plot

·      Ernesto and Joe turning compost over

·      Tomorrow in Staten Island: Shana says Compost Give-Back, free 40 lb. bags of compost to pick up. Workday credits. Josh says we can get a ton delivered = 60 40 lb. bags. If no one gets it tomorrow, we’ll ask about delivery. Ernesto to follow up.


·      Clara and Shana run new member orientation

·      Decide to do Open Hours sign-up ONLY in the orange book in compost toilet, to avoid problems tracking work

·      Committee hours (water, compost) get credit, but must organize with leader


·      Josh says pay your dues by June 15, cash or PayPal only

·      Allocates $12 for ladybug buy


·      June 9, Full Moon Soiree planned. Alisha invites all to come at 7 p.m., bring food for potluck-style dinner with grilling. There will be a ladybug release and plant trade.

·      Pass out form: What are you good at? Alisha gets info on who wants to lead educational talks this year.

·      Members talk about painting murals on shed doors.

Hollenback March 18 Minutes

Hollenback Community Garden Season 2017
Membership Meeting Notes, March 18, 2017, at Clinton Hill Library

18 ppl attended

1. Introduction: People introduced, meet your neighbor and say something about them.

2. Welcome new folks! One new member, a dozen new inquiries online. We’ll save the ‘History of Hollenback’ talk until the April meeting.

3. Bylaws: We passed new bylaws at the end of the 2016 season. We must all sign the new bylaws at the April meeting, and turn it in to the Membership Coordinator. New rules loosely translate: 3 Meetings + 3 Workdays + 4 Open Hours (2 hr sessions)

4. Ops Report: Damian (was sick) is in charge, will let us know scheduled workdays after ice and snow melts. He intends to finish up the Back Lot Project before the main season starts, finishing adding siding to the shed, and making lockable doors.

5. Treasury: Josh. We are in decent shape, with $1300 in coffers, $400 of which was raised at Harvest Fest, thanks to good participation. Dues on a sliding scale of $10-50 are due by  June 15, 2017, via cash, PayPal or sent to our gmail address.

6. BQLT: Yoni represents us within Brooklyn-Queens Land Trust, which now has 36 gardens. They are hold a big Grow NY event in the Bronx at Hostas this month. BQLT is also holding their biannual elections in May. They are working with the city to turn on the water hookup, after threat of frost is past.

7. Events: Alicia/Winnie. Focus on events: Spring event, Full Moon Soiree, Harvest Fest, plus educational talks, and events for kids. April 4- Azura Goakan Japanese school kids are coming back for another tour.

8. Steering Committee: After 2 years as a member, you should volunteer for a chair position on the Steering Committee. It’s a 2-year tern, with an older member grooming a newer member to take over, so there is always overlap and not all new members. Share the work. Steering Committee members get Open Hours credits. We have to vote on new Committee Members.  Quorum is 3/4 of full members, and 2/3 of a quorum passes a proposal. But only need quorum for projects in excess of $250, or lasting longer than 3 months. If there is not a quorum at the meeting, we can vote via email or phone.

Today, we voted on some new Steering Committee Members. Current leadership is as follows:

2 Co-Presidents: BOTH SEATS OPEN
2 Ops Members: Damian/Peter/Robin half season
2 Membership Coordinators: Shana/Clara
2 Events Coordinators: Alicia/Winnie
Treasurer: Joshn
BQLT Rep/Community Liaison: Y
Compost Committee: Ernesto
Water Committee: Emerson/Joyce/Shana

9. The Plottery: Assigned plots based on seniority, and number draw from last season
Old members relocated:

Y moves to Gregor’s plot/ Shana moves to Hila’s plot/ Josh moves to Spencer’s plot
New members choose plots:
Shannon-Nancy/Edna’s old plot
Ernesto-Cody’s old plot
Sara/Robert-Susana’s old plot
Sasha-Josh’s old plot
Clara-Frank’s old plot
Alex M.-Mark’s old plot
Andrea-Shana’s old plot
Sarah B-Under the apple tree plot
Peter-Kurt’s old plot